The View/grade all submissions page for a Moodle assignment activity allows you to do several important grading functions. Grades entered on this page will appear in the corresponding grade column of the gradebook. We recommend using this method instead of manually editing grades in the Grader report, especially if you want to provide feedback as online text comments or in files.

• When Offline grading worksheet is enabled in the assignment activity settings, you can also download and upload a spreadsheet to input grades and feedback comments. See Offline Grading for Moodle Assignment Submissions.

View Submissions

To begin grading, you can access student submissions from the View/Grade all submissions page.

1. On your course page, click the name of an Assignment activity. The Assignment page opens and displays the description of the assignment and a summary of submissions.
2. Below the summary, click View/grade all submissions. The View/grade all submissions page will open.
3. The View/grade all submissions page displays a table of showing student names, when submissions were last modified, and links to the submissions.
   • To view and grade individual submissions, under the Grade column heading, click Grade (). The Grading page will open showing the full text of Online text submissions, providing a viewer for PDF submissions, and for other file types, a link to download the submission. See Enter Grades and Feedback for One Student at a Time (below).
   • You can also open submissions directly from the View/grade all submissions page. This is most convenient if you have Quick grading enabled: see Enter Grades and Feedback for Multiple Students at Once (below):
     • For File submissions: Under the File submissions column heading, click the file name. You will be prompted to save the file to your computer.
     • For Online text submissions: Under the Online text column heading, click the magnifying glass icon (above the text excerpt in the grading table). The full text submission will open in a new window.

Download Student Submissions

Download Individual Submissions

• To download a copy of an online text submission, click Export to portfolio while viewing.
• To download a copy of a submitted file, from the View/grade all submissions page, click the submission name.

Download All Student Submissions at Once

In addition to viewing individual student submissions within Moodle, you can download all submissions to a particular assignment as a .zip archive to open and review on your computer. This can be helpful if you wish to print submissions, work offline, or view view submissions in a separate window while grading.

• For step by step instructions, see Download All Student Submissions to a Moodle Assignment.

Enter Grades and Feedback for One Student at a Time

You can view each student’s submission, and enter grades and feedback on individualized pages. This method ensures feedback is saved after you review each student’s submission.
Note: Use this method if you are grading Online text submissions, grading with Rubrics or Marking Forms, wish to annotate PDF submissions within Moodle, or if there is more than one instructor or TA grading the assignment.

1. On your course page, click the name of an Assignment activity. The Assignment page opens and displays the description of the assignment and a summary of submissions.
2. Below the summary, click View/grade all submissions. The View/Grade all submissions page for the assignment will open.
3. Below the Submissions table, under the Options heading, are settings that let you control which students to show in the table:
   • To change the number of students shown on the page, select a value from the Assignments per page drop-down menu.
   • To filter the table to show only those students with submissions, or submissions that require grading, use the Filter drop-down menu.
   • As you set options, the page will automatically refresh to reflect changes.
   • If there is more than one page of students, below the table, you’ll see links with Page numbers, Next, and Previous.
4. To grade a student’s submission, in the Grade column for the student, click Grade (). The Grading page will open.
5. On the Grading page for each student, you will be able to view online text (if enabled), download submitted files, enter and reply to Submission comments, enter Feedback comments, upload Feedback files, and grade the submission.
   • For online text submissions, the page opens to show information about the status and due date, with a full view of the student’s submission. To collapse the online text area, click the [-] above the entry. To expand it click the [+].
   • If you are grading with Rubrics or a Marking form, a form will be displayed the grading page. For details, see Grade with Rubrics in Moodle.
   • For PDF submissions, you have the option to provide feedback in the form of annotations directly in Moodle’s PDF viewer: Scroll down to below the Feedback comments text entry box and click Launch PDF editor…. Add highlighting, text comments, drawings, or stamps. When finished, simply close the window.
6. Complete your entries as needed, then:
   • To save entries and return to the Submissions page, click Save changes.
   • To save entries and move to the next student on the Submissions page, click Save and show next.
   • If you have not made any changes on a page, click Previous or Next to open the grading page for the previous or next student.

Enter Grades and Feedback for Multiple Students at Once

Quick grading lets you enter grades and feedback for multiple students directly on the View/grade submissions page.
Important: Do not grade with this method if multiple instructors or TAs are grading in a course at the same time; scores can be inadvertently overwritten by other graders. Also, this method is not compatible with grading with Rubrics or Marking forms and is not recommended for online text submissions. In these cases, see Enter Grades and Feedback for One Student at a Time (above).

1. On your course page, click the name of an assignment activity. The assignment page will open and display the description of the assignment and a summary of submissions.
2. Below the summary, click View/grade all submissions. The Submissions page will open displaying the Submissions table, with a row for each student, and columns determined by the settings for the assignment.
3. To be able to enter grades and feedback directly on the Submissions table, below the table, under Options, select the Quick grading check box.
   Note: Once you select the Quick grading option, Moodle will remember the setting the next time you open this Submission screen.
4. Also under Options, are settings to control which submissions show in the table:
   • To filter the table to show only those students with submissions, or submissions that require grading, use the Filter drop-down menu.
   • To change the number of students shown on the page, use the Assignments per page drop-down menu.
     Note: If there is more than one page of students, below the table, you’ll see links with Page numbers, Next, and Previous.

   As you set these options, the page will automatically refresh to reflect changes.

5. (Optional) To make the Submissions table more compact, you can “collapse” columns you are not using at the moment:
   • To collapse a column, at the top of the column, under the column name, click Hide [-]. The screen will refresh with the column collapsed.
   • To reopen a collapsed column, click Show [+] (at top) above the column you wish to show.
6. Enter grades in the boxes under the Grade column heading. Scroll right in the table to find boxes under the Feedback comments column heading and type in your feedback. Once you’ve input student grades and feedback for this page of students, click Save all quick grading changes to save your work.
   Important: You must click Save all quick grading changes before navigating to another page or you will lose any grades or feedback comments.

Grant Extensions Beyond The Cut-off Date

Ordinarily, students cannot submit their work beyond the assignment’s cut-off date (if enabled). However, you can grant individual students an extension as follows:

1. On your course page, click the name of an Assignment activity. The Assignment page will open and display the description of the assignment and a summary of submissions.
2. Below the summary, click View/grade all submissions. The Submissions page will open.
3. The Submissions page displays the Submissions table, with a row for each student, and columns determined by the settings for the assignment. Under the Edit column heading, click Edit in the row corresponding to the student for whom you want to grant an extension. A menu will pop open under the link:
   
4. Click Grant extension. The Grant extension page will open.
5. Check Enable next to the Extension due date and use the drop down menus to specify the new due date.
6. Click Save changes. The Submissions page will open and the extension will be reflected under the Status column heading for that student.

Upload Multiple Feedback Files Using a Zip File

If you like to make comments on files (such as using Track Changes in a Word document, or adding comments to a PDF), you can return annotated files to students through a Moodle Assignment. Additionally, Moodle can automatically match feedback files to the correct student provided you have downloaded all submissions to a Zip file, preserved the original file names assigned by Moodle, compressed the files into a new Zip file, and upload the Zip file to a Moodle Assignment. This is especially useful if you want to annotate several files and don’t want to upload these files individually to return feedback to students.

1. On your course page, click the name of an Assignment activity. The Assignment page will open and display the description of the assignment and a summary of submissions.
2. Below the summary, click View/grade all submissions. The Submissions page will open.
3. Above the table of submissions (top left), in the Grading actions drop-down menu, click Choose… and select Download all submissions. Submissions will automatically download to your computer as a Zip archive.
4. Unzip the Zip archive on your computer. You will see a folder containing multiple files each beginning with students’ names.
5. Open individual files to add your annotations, and save files to record your changes.
   Important: Do not change file names when saving, otherwise Moodle will not be able to correctly upload feedback files.
6. Create a new Zip file (see instructions below)
7. On the assignment Submissions page, above the table of submissions (top left), in the Grading actions drop-down menu, click Choose and select Upload multiple feedback files in a zip. The Upload multiple feedback files in a zip page will open.
8. Drag and drop the new Zip file into the Upload a file box. (Alternatively, click Choose a file… to open the File picker pop-up window where you can manually select the file from your computer.)
9. After the Zip file has been selected, click Import feedback file(s). The Confirm zip upload page will open displaying a list of all files you have modified.
10. Click Confirm to upload the files. A confirmation screen will open showing the total number of uploaded files. Click Continue to return to the Submissions page.

Working with ZIP Archives in Windows

Windows 7, 8, 8.1, and 10 users have a built in utility for compressing files. For other versions of Windows you will need to download a compression software, such as 7-Zip. To compress a folder or group of files into a Zip file in Windows:

1. Right-click the folder or files you wish to compress and select Send to.
2. In the dropdown menu, select Compress (zipped) folder. A new ZIP file will appear in the same directory (folder) as the files you selected.

Working with ZIP Archives on a Mac

The Mac OS has a built in utility for compressing files. To compress a folder of group of files into a Zip file in Mac OS:

1. To compress a folder or group of files, right-click (control+click) on the folder or files and select Compress “…”.
2. A new ZIP file will appear on your computer in the same directory (folder) as the files you selected.